Free Tool
Stop Working for Free
You're a professional travel agent with years of expertise. It's time to get paid for your planning time—not just your bookings.
The Case for Fees
Why You Should Charge a Planning Fee
Filter Serious Clients
Planning fees instantly separate tire-kickers from committed travellers. Serious clients understand that expertise has value and are happy to pay for quality service.
Get Paid for Your Time
Research, coordination and planning take hours. Whether they book or not, your time and expertise deserve compensation. A planning fee ensures you're never working for free.
Position as a Professional
Charging a fee signals that you're a premium service provider, not a free resource. It elevates your brand and attracts clients who value expertise over discounts.
Protect Your Energy
Stop burning out on clients who ghost after you've spent hours crafting the perfect itinerary. A planning fee creates mutual commitment and respect.
Increase Your Income
Even if only 50% of enquiries convert, you're earning revenue from every consultation. Planning fees can add thousands to your annual income.
Credit Toward Booking
Make it a win-win: credit the planning fee toward the trip cost if they book. Clients feel like they're getting value, and you're protected either way.
Getting Started
How to Use This Calculator
Enter Your Details
Input how long you expect to spend researching and planning, plus your desired hourly rate.
Select Complexity
Choose the trip complexity level to account for the difficulty and expertise required.
Get Your Fee
Instantly see your recommended planning fee based on your inputs and industry standards.
Choose Your Script
Pick the script that suits your approach—with or without crediting the fee toward the booking.
Your Worth
Calculate Your Planning Fee
Use this free calculator to determine what you should charge based on your time, expertise and the complexity of the trip.
Fee Calculator
Calculate your worth and get paid for your expertise
Expert Advice
Pro Tips for Presenting Your Fee
Start with Confidence
Present your fee as a standard part of your service, not an apology. Clients take their cue from your confidence.
Credit Toward the Booking
Offering to credit the planning fee toward the trip cost removes objections and shows good faith. It's a win-win.
Be Transparent Early
Mention your planning fee in your first response. This sets expectations and filters out clients who aren't serious.
Know Your Value
Track the hours you spend on each enquiry for a month. You'll be surprised how much unpaid work you do—and how justified your fee really is.